6th NOVEMBER 2008

MINUTES OF THE COLNEY HEATH - FULL PARISH COUNCIL MEETING HELD at the VILLAGE HALL, COLNEY HEATH on THURSDAY 6th NOVEMBER 2008 - 7.30.pm

To download a PDF of these minutes please click here

Present :

Chair - Cllr Brazier
Cllr Cloke
Cllr Horner
Cllr Rump
Cllr Crump
Cllr Henchley
Cllr Reeves
(& 1 Vacancy Hill End Ward)

County Councillor : Cllr B. Lee
      
Clerk :
Mr J E Dean

   
Public Attendance :
3 members of the public as listed on signing in sheet

1. APOLOGIES -ANNOUNCEMENTS & DECLARATIONS
No apologies were received there being a full council present
There were no declarations by members present on the matters contained in agenda. 

2. MINUTES
Minutes of the Full Council-2nd October 2008
Proposed by Cllr A Cloke
Seconded by Cllr P Reeves
The minutes were signed by Chair Cllr Brazier as being correct.

2.1 MATTERS ARISING FROM THE MINUTES
There were no matters arising from the minutes, save a minor typo on page 9 line 2 the word reads start.
 
3. MATTERS THE CHAIRMAN MAY BRING BEFORE THE COUNCIL
Cllr Brazier said that he wished to make an announcement about Nuckies Farm in that several material changes were now taking place without planning permission over and above the Secretary of State issue. A wall was being built and additional caravans are being moved on the land, now three. The Clerk confirmed that he saw a mobile home delivery taking place at 12.55 today as he drove past. Cllr Brazier added that he had meetings with SCADC over Enforcement but they were reticent to act. All members agreed this was an unsatisfactory matter and in the debate that followed Cllr Reeves moved to support taking the matter forward to our solicitor to get SCADC to use their powers. It was proposed that Cllr Brazier met the solicitor at the earliest opportunity.
Proposed Cllr Reeves
Seconded Cllr Rump            

3.1 Parish Council Meeting at Trestle Theatre
Cllr Brazier asked members what they thought about our holding the last meeting at a different venue and the response. All agreed it was a definite success and should be repeated. The date of 5th February was suggested by the Clerk as the next best time taking account of council business on budgets and precept. The only reservation was the cost with 15% increase shortly makes the cost about £230, equivalent to £60hr.
It was suggested by Cllr Rump the Highfield Centre or CMH be considered. After some debate the alternatives are to be looked into meanwhile a provisional booking made at Trestle for 5th February. It was also agreed to review decision next meeting. 

3.2 Legal Issues-Action Secretary of State over Planning Enquiry reversal
The matter had already been dealt with in the earlier announcements but is clear that this issue will continue with requiring legal assistance to the council the date of the High Court hearing is 16th January 2009.
 
3.3 Parish Conference for St Albans District.
The Chair wanted to know what members felt about the recent conference. In general it was well received. The Clerk when asked by Cllr Brazier said it was good but they tried to pack too much in on the day. It was all part of their Govt initiative to get closer to communities that other DC’s are having to do now and part of the LAF’s.
It was debated about the offer of up to £15k for a litter and clutter free environment and the Clerk urged members to consider the offer. Cllr Crump was keen as well in that we might get “our barrow man” back. It is worth putting on the budget agenda
It was agreed to send a letter of thanks to SCADC Cllr Robert Donald.

3.4 Lease of Pavilion Building
The Clerk said he had just received the new draft lease that day, but had not had time to absorb the contents; however it did look as if the solicitors had taken note of our requirements. Several members debated briefly on the length of lease and terms as these were the key issues. The working group will meet CHFC on 17th November 2008 to go over the draft lease. The Clerk added that he will post out copies to all members on Monday and pass Cllr Rump a copy now. He also intended to give a copy to CHFC ahead of the meeting. Members had no objection to this decision.

3.5 Chronicle Magazine and Web Site upgrade
The Clerk reminded members the next deadline was imminent and he was meeting with D Rodway on 11am Tuesday 11th November to go over last minute matters. Members were keen to see the site improvements towards the links of the site with other local organisations previously agreed. Cllr Brazier -Chair agreed to do the 2008 Christmas message this time. The Chair advised members obtaining a £225 grant from HATPC. 

3.6 Various Govt Papers
Members reviewed the papers and agreed the Clerk responds to this by letter within the suggested format of HATPC. Emphasising existing By-Laws remain untouched and still enforceable. In summing up Cllr Brazier also wanted to see the ability for PC to make own, enforcement might be an issue. Consultation to 20th November 2008.

3.6-1 Communities and Local Government
After a brief debate members noted the issues.
3.6-2 Proposals for moving the date of Local Elections in 2009
Changes noted to be same as European Elections on 4th June 2009. There are 34 councils the date is to be moved by holding together saving about £10m to LA’s.

3.7 Colney Heath Parish Council Year Events
Cllr Horner spoke about the Over 60’s lunch, on 12th December the posters were out on the notice boards and ad in Chronicle, 55 attending so far. Mrs Horner was making the puddings transport being arranged and all was in order.  He asked all present if any councillors attending would advise of special guests, members are at liberty to invite a local person who was involved in the community. Clerk was past authorised to purchase wines and drinks for the event from Costco. The Clerk said Pantomime was in the JMI this time and so far we had 60 children attending. That will rise to the 100/120 capacity. Assistant Clerk Kim was organising this event. Ads and coupon for free ticket is in the Chronicle event on Friday 2nd January 2009. It was agreed the

3.8 Matters of Serious Anti Social Behaviour
Details circulated before the meeting. The Clerk confirmed the list was up to date. 
A rumour was circulating that a distraction burglary had taken place in the village.

4. FINANCE
4.1 Financial Report
The Clerk gave details about our financial situation saying all was in good shape but we had a high expenditure month which included two major payments play equipment and insurance.

4.2 Parish Accounts
The Clerk gave information on the council financial matters supported by data reports to each member;-Clerk gave full details of the November expenditure of £ 37,908 19 this was higher than normal by far but was including the emergency payments. These payments included the account for the new play equipment from Safe & Sound Ltd totalling £18532.66 including vat.
The Clerk answered member’s questions.
Proposed by Cllr D Crump  
Seconded by Cllr Henchley

4.3 Balance Sheet- 6 months-2008
The Clerk gave each member of council details of the half yearly reconciled financial report having promised last time to bring to meeting. Cumulative explanation given.

4.4 Parish Audit 2007-8
The Clerk confirmed he had just received papers back from BDO Stoy Hayward and our Audit is signed off. Members gave consideration to the details reported and the Clerk is to detail the appropriate actions. A further review of the actions is to take place at the Budget meeting on 26th November.

4.5 Progress of Vat & Petty Cash
Clerk gave details. There is a sum outstanding to the Clerk.
Clerk has progressed part of claim and was looking to do the next claim as soon as time allowed, he will do home working on this task. He was owed some past P/cash.

4.6 Budgeted Grant Aid to be Paid - (Section 19 LGA Act-1976-Misc Provisions)
Claim forms for 2009-10 will have a separate information pack sent out with each.
Two requests have already been made and the deadline is Friday November 21st.
Charles Morris Hall have e-mailed indicated they will not be asking this time

4.7 Parish Insurance
The Clerk asked for member’s approval for the renewal of insurances at a yearly cost of £6213.67 which members accepted. Returns come from village hall and CHFC.

4.8 Other Financial Matters
The Clerk advised members of the Treasury Reserve investment of £85,000 comes off at 2nd December at a rate of 4.62%. The value of the cumulative to date was noted. 
Fire Alarm at Pavilion
Installation completed September and we await the invoice, members had agreed the expenditure outside of budget for safety reasons. Cost circa £3000.00.

4.9 Estimates of Various External Ground Works for approval
Members had asked the Clerk for estimates on various projects as noted on agenda
The Clerk explained each one and suggested the best way each could be afforded progressively.
Charles Morris Hall Fencing to keep out horses was important and should go ahead in December Cost £1710.00
Fencing Posts renewal on Bridge area of Common. Opportunities for grants from Natural England for £2700 Clerk is to apply. Deadline 15th November
Cost on quote is £1910 if not successful with grant reconsider parish funds.
Roestock Park renewal of posts to prevent access by unauthorised vehicles £1540 this to be deferred 

Freedom of Information Act-Adoption of Model Scheme
It is necessary to renew member’s approval and acceptance the Clerk added this parish council is compliant including payment to ICO in 2008 for Data Protection Register.
Proposed Cllr D Horner
Seconded Cllr A Cloke

5. PLANNING

Planning Applications
The following applications received during November 2008 were debated in detail at the meeting;-
General Comments
The Chair spoke about the developments listed here, and members noted and debated various applications and approvals. Cllr Brazier confirmed the notes on the agenda regarding planning permission.

5. 1 Planning Applications : As listed below and received up to the date of this agenda publication - bold = topical;-

Beaumont School Glinwells & Two Oaklands plans;-
Planning consultation and consent issues
See Bold Type.

5.1 Planning Applications:
As listed below and received up to the date of this agenda publication - bold = topical;-

5/08/0620    Oaklands College Smallford Campus    Erection of new college building for Oaklands and assc educational buildings to provide total of 31930 sqm of educational floor space and erection of 62 flats and houses. Demolition of existing use of former mansion house as 26 units of non self contained accom. Use of former stable block as children’s nursery and retention of cottage within walled garden and assc lodges. Provision  of sports pitches, 820 car parking spaces, highway works including a new access from Hatfield Rd with new r/b, landscaping &  ancillary development     Cllr Brazier - CHPC response submitted. Debated at SCADC July Dev control meeting - New issues of calling in by Sec State over GB & LDF Plans for District

5/08/2048    Sleapsyde Farm    Erection of outbuilding for use as boarding cattery
Change of use from Agriculture to a business unsuitable location for the cattery which has a harmful impact development. Unsuitable development in the Green Belt. The Highways impact on the area would be unacceptable, the roads are not suitable. 1/No special circumstances for this to be allowed in the Green Belt.2/ Opposes change of use from Farm to business.3/ Impact on local roads.4/ Unsuitable development in this historic location.

5/08/1985    21 Stanmore Chase    Single storey rear extension    No objections

5/08/2195    23 Starlight Way    Part two storey front extension    No objections

5/08/2064    8 Manston Way    Single storey rear extension and alterations to openings    No objections

5/08/2153    2 Newfield way    Rear Conservatory    No objections

5/08/2280    1 Manston way    Side canopy    No objections

5/08/2258    35 Colney Heath Lane    Single storey front extension    No objections

5/08/2322    10 Sleapcross Gardens    Rear conservatory    No objections

5/08/2237A    Glyn Hopkin Lyon Way    Display of two internally illuminated fascia signs, two internally illuminated wall mounted signs, one non illuminated wall mounted sign, two non illuminated entrance signs, four non illuminated free standing pole mounted signs, two non illuminated fascia signs and one internally illuminated totem sign    Illuminated signs are inappropriate development in the Green Belt even internal. This application has too many signs included and poles will have a harmful impact on the Green Belt

5/08/1957    Annexe Birch centre Hill End Lane    Change of use from Class D1 health centre to Class B1 office    No objections


Note items with Listed Building Status are noted with suffix LB after the plan no- e.g 5/07/000LB
SCADC General Applications List (District) Circulated to all members.

5.2 Planning Approvals
As listed since last meeting

5/08/1651    The Mill House    Installation of bay window doors to south and west elevations, replacement windows int and external alterations    Planning Permission

5/08/0955    58 Puddingstone Drive    Rear Conservatory    Planning Permission

5/08/1231    11 Hobbs Close    Single storey front and rear extension and convert garage to habitable room    Planning Permission

5/08/1032    37 Wynches Farm drive    Single storey rear extension    Planning Permission

5/08/1439    23 Wynches Farm Drive    Erection of fence and covered area to side of property    Planning Permission

5/08/1824CP    6 Grafton Close    Loft conversion to rear    Cert of lawfulness

5/08/1703LB    The Mill House    Installation of bay window doors to south and west elevations, replacement windows internal/ external alterations    Listed Building Consent

5/08/1701LB    The Three Horseshoes PH    Display of one externally illuminated post mounted sign and two externally illuminated lettering signs    Listed Building Consent

5/08/1702A    The Three Horseshoes PH    Display of one externally illuminated post mounted sign and two externally illuminated lettering signs    Listed Building Consent

5/08/1853    23 Honeycroft Drive    Erection of outbuilding    Planning Permission

5/08/1891CE    Land rear of Little Rose Cottage    Retention of use of land as garden    Certificate of lawful use or development

5/08/1602    Wickes Building Supplies Ltd    Use of land for siting of a mobile catering unit    Planning Permission

5/08/2003 -5/08/1712CON -23 Station Road Smallford-Approved Development
Demolition and reconstruction of Garage attached to and reading conjunction with Decision Notice dated 19/08/2003 & 09/09/08 Approved subject to materials agreed.

5.3 Planning Refusals-Appeals-Inquiries-Enforcements-Other issues
5.3 Refusals and Appeals
5/08/1781    15 Starlight way    Loft con with two rear dormer windows and alt to openings    Planning Refusal

5/08/1571    10 Sleapcross Gardens    Rear Conservatory    Planning Refusal

5/08/1699    16 Cairns Close    Two storey side extension    Planning Refusal

5/08/1968    30 Highfield Lane    Single storey front and side extension    Planning Refusal

5/06/2225    St Marks Church Church Lane
Approved Development-Two Storey Side Extension-removal of Steps and the alterations to openings-refusal the discharge of following conditions;-Condition;-2 Materials- Condition;-5 Sample Panels

5.3 Appeals
Appeal-5/07/1305 at 30 Sleapcross Gardens extension of dwelling in GB, also issues of comparison to other allowed development in same area.

Appeal-5/08/0455 72 Firwood Avenue Details include detriment to existing pattern

Public Inquiries including decisions
Ref-Colney Heath Farm -Public Inquiry Inspector report dated 28/08/08

Appeal Ref:5/07/1406 67 Colney Heath Lane-Fence & Boundary issues

Appeal-Ref 5/07/1366 -87 Tollgate Road Two Bed Bungalow and parking-GB issue

Appeal-Ref 5/07/2858-6 Church Croft Rear- and side extensions-GB Issue-CHPC objection on this. Appeal-Disallowed see Inspectors report dated 19th August 2000

5.3.1 Planning Refusals-Appeals-Inquiries-Enforcements-Other issues
No reports       

5.4 Appeals & Public Inquiries

OTHER TOPICAL ITEMS FOR INFORMATION - following

5.5 Go East-SEERA Consultation Regional Assembly-Gypsy Site Allocations
Members to note Cllr Brazier attended meeting on 23rd October putting ACADC & CHPC point of view at SEERA consultation at The Spirella Ballroom Letchworth. Clerk will circulate any further reports or minutes from this continuing consultation.

5.5.1 The Planning Inspectorate Bristol-Regional Strategy Planning for Gypsy and Traveller Accommodation in the East of England.
See latest information rec’d 3rd Sept that is considered of prime importance in parish
Consultation out- Letter to state Members views required from Cllr Brazier.
The opinion of all members was St Albans has enough sites and other DC’s should have more share, excluding GB land in any instance. There was adequate brownfield land open for travellers use. Social problems and impact on settled community often follow badly planned sites. Hertfordshire has a large traveller population.   
Other brief items;-
Stanstead Airport
Second runway Application SSE Team e-mail 1st August-copied all Cllrs 
Response Gypsy Sites in Hertfordshire & East of England
Recent issues and SEERA response noted-see above.  
Planning Portal
Kept on agenda-any member’s comments?
Strategic Housing Land Availability Assessment for SCADC
Details of council appeal dated February circulated earlier agenda; Cllr Brazier said the DC has to do a strategic land survey as part of LDF.
London Green Belt Council
Cllr Crump is parish representative meeting was 30th October-No reports
BT Payphones
Remain at risk-Possible reduction or removal of pay phones as part of BT plans to reduce service-see HATPC lists of removals. Tyttenhanger might be at future risk.
Agreed to hold on agenda one more month-Cllr Reeves suggested get red boxes listed.
NATS-Air Traffic Control Consultation
Response letter dated 29 Sept past circulated to members-TCN consultation team-assess local flight path experiments. No fresh reports- kept on agenda

5.6 Planning Monitoring
Matters the Clerk may wish to inform or members have reports to bring if applicable
Air Quality-(Contained in HHC report) Cllr Crump said he has written to land agents
Landfill & Quarry-Clerk pointed out new grants are available of parish’s within 10km
Minerals & Waste-Noted that Hertfordshire may be under EEC pressure to improve
Licences-No reports-see details on taxi licences later in agenda
Local Delivery Framework Policy-under review by DC-probably not ready until 2010
Other Monitoring issues-Clerk or members had none to report

5.7 Smallford Station Preservation order
Kept on agenda-Cllr Reeves mentioned its importance, could we find a use for it.

5.8 Section 106 Money to be used in Colney Heath
As previously noted on past minutes Cllr Brazier is keen to stake a claim that any developer funds from S106 are for the benefit of Colney Heath as the village has to face continued demands for building. A meeting is to be arranged with Cllr Brazier + Clerk with SCADC regarding. Sect 106 may be on hold over Oakland’s Development

6. COMMONS OPEN SPACES & PUBLIC RIGHTS OF WAY
The written reports were considered of;-
Draft Green Spaces Strategy
Noted-no further reports

6.1 Parish Warden Report
No reports in time, Clerk will circulate in due course
 
6.2 Parish Commons Ranger Report
Monthly report circulated-indicated vulnerability of common to off road joy riders-the necessity for better protection on common. Clerk outlined estimates in 4.9  

6.3 Parish Gardner and Tennis Courts Attendant Reports
Report circulated to members at the meeting, winter pansies planted and clearance of gardens and cutting back. No play on courts reported.

6.4 Church & Graveyard Keepers work/time sheet
No specific reports this time-but again with usual duties undertaken results are good. 

6.5 CHPC Grass Cutting Contract
No reports last cut has been made this season. Cllr Henchley asked about verges but that is a separate issue and part of O’Connor’s work through SCADC contracts.

6.6 Commons-Grazing & Stewardship
Cllr Brazier said the commons grazing plan was on hold, but we are still keen to have the options kept open. The Clerk confirmed the date of Saturday 22nd November with any volunteers. Bring own bow saws and hand shears or heavy pruners.
Clerk advised about weed killer and not compliant in use, so best saplings are just chopped off at base or drilled. Cllr Horner added that “Roundup” was animal proof.  

6.7 Recreation Areas & Reports
Gloucester Park
As previously reported land ownership not identified so far-we are continuing to maintain the area.
Roestock Park
No reports-other than quote for renewal of posts.
Sleapshyde Recreation Area
New play equipment installation going in Sleapshyde play area nearing completion.
Cllr Lee was advised about progress and his complaint was noted on the site issues.
Sleapshyde Pond
No reports last inspection satisfactory
Charles Morris
In debate it was agreed Cllr Reeves was consulted over hedge works at CMH prior to it being done but he was disappointed at the result. The contractor did not clear site. Mention was also made about the size of the Bonfire and trajectory of rockets let off in the direction of his property. Concern also that a fly tip of a load of old pallets that finished up in Highfield Lane was perhaps destined for the bonfire. The Clerk said RP was to cut side hedge that needs hand cutting- near swings before work he is asked consult adjacent resident at no 13 to agree height. Cllr Reeves thought it was 5ft in the past. The final decision was best left to the resident avoiding complaints if cut hard.
High Street Recreation area
No reports this time.
Smallford Dog Walk
No reports from recent inspection.
Community Park
No reports from recent inspection-resin seat to be purchased at some stage. Plus the need for installing a dog waste bin at some stage.
Dudley Wood Open Space Recreation Area
Transfer of title to London Colney PC who have been carrying out maintenance.
Title documents proving hard to find, Clerk in contact with Debenham Oattaway


6.8 Footpaths P3 and Rights of Way-Bridleways-BOAT-RUPP F/path 44 and 23
Clerk notified members of quote from Centrewire for new DDA gates planned for the above paths. Clerk needs approval for purchase. Grant application has been made to CMS for £1000.00. Commons bridleway project is a future agenda subject.

PUBLIC QUESTIONS Item 8 Brought Forward at 8.30pm
Cllr Brazier said he would bring forward this item in order to hear from those present on any issues affecting Colney Heath. He answered questions over the Nuckies Farm matter and on other subjects already covered.

7. HIGHWAYS-TRANSPORT-FOOTPATHS AND VERGES
7.1 Highways & Maintenance & Signs local Roads or major route reports
Cllr Henchley gave a report on the regular two monthly meeting with Damian Higgins on 4th November in the community room. Very few if any of the jobs promised had been carried out, the report he said was disappointing. A spreadsheet supporting the four outstanding jobs were given to members Cllr Brazier confirmed the SCADC verge parking restrictions were to go ahead this month. The Clerk raised then matter of part of the £10K improvements to the school crossing, e-mail circulated from Martin Sears HHWP. Cllr Brazier explained what the works were going to do. He said that he had offered no objections, did members have any further ideas or comments. Otherwise he will instruct the Clerk to respond to the e-mail with our agreement to paint the railings yellow in an effort to slow speeding motorists down.
Cllr Crump continues to campaign on the weight restriction control on the Smallford Railway Bridge to dissuade the frequent HGV use. Cllr Henchley said Damian Higgins had not forgotten the enquiry from the Clerk as to who owned the land (believed Highways Authority) the place to site a bus shelter opposite the Grange.  
There are also plans to shut the Hatfield underpass for several months early next year and works on the A414 will mean 20mph speed control and single lane working
HCC Road Traffic Order. Lane closures and speed restrictions -A414-Westbound 40 mph & Eastwards to junction Colney Heath Lane 20 mph-for 6 weeks 5th January 2009-13th February 2009.
Temporary Closure of Barley Mow Lane
Consultation out now with further consideration by HHWP with a final decision in the new-year- 2009.
Cycle Way round about Colney Heath
Not left off agenda, but a topic to remain under review, connected to S106 money

7.2 Paths and Access-and verge ditch works attached or adjacent to Highways
Matters noted in a general debate on matters but no reports.

7.3 Tollgate Road-Cameras
A budget item to debate 26 November- Clerk to write and find out if any grants are available from SCADC or HHWP for possible installation next parish year-2009-10.
Clerk has previously said expect the cost will be in the region of £8,000.

7.4 M25 Widening starting summer 2008
No further reports, traffic will increase locally as a result.

7.5 Transport and Community Friday Shopping Bus
Cllr Horner gave a general report with the continued success of the service.

7.6 Long –About A414
The Clerk said he had raised the matter at the Parish Conference to Daniel Goodwin and the response is the project is down for 2010 substantial improvements to be done.

7.7 Highway Warning Signs & Mandatory Signs
Noted and suggest keeping as a reminder

7.8 Towards Better Transport in Hertfordshire
Annual progress report setting out the Council’s achievements in yrs 2006-7-2010/11 and second year of delivery of the second transport plan. This document includes the links to SEA monitoring and LAF and sustainable transport. Clerk has copy. 

8. PUBLIC QUESTIONS - 8.30
No further public questions, matters but noted elsewhere in minutes.

9. COUNCIL BUILDINGS-ORGANISATIONS & TRUSTEE MATTERS
9.1 High Street Recreation Area & CHFC new Lease of Pavilion Building
Cllr Brazier invited Cllr Rump to tell the members about progress, the Clerk said he had just received the draft lease document and will distribute on Monday. He passed a copy to Cllr Rump. The matter was at long last entering the final stages. Cllr Rump is to meet with CHFC on 17th November; he suggested that any other members of the working can attend along with the Clerk. Cllr Crump and Cllr Cloke indicated they will be there also. He said if we all focus on the clauses in the lease and iron out any anomalies with the club at the meeting we can bring our suggestions back to council by the December meeting. We had settled over the insurance and relationships with the club were on a good footing which CHFC also wanted to continue to foster.
The fire alarm had been installed although we have not yet had the final invoice; it was working properly now the sensor near the changing rooms had been altered.
The recent electrical test results connected to the yearly certification needed some further work having highlighted some “issue no1’s” The estimate for remedial work was approved by council. It was up to the club to advise when it can be carried out. Other inspections to equipment will have to be carried out by CHFC, 

9.2 Treasure Tots Pre-School.
Cllr Crump reported good progress with numbers of children attending up and staff all working well. He read out the leaders report and said that the lunch club was in good shape and making a small profit. But more importantly providing a community service for part time working parents.

9.3 Village Hall Committee
The meeting held on 4th November had not produced a report. Kim Parker-Mead had been asked to become the temporary secretary. The Clerk had reported the fire door problem to Eddie Walsh; it had become difficult to shut, possibly due to the frame.
Car parking by casual users has become a problem, committee might use clamping. 
  
9.4 Charles Morris Hall
Cllr Reeves wanted the works done on the boundary to stop horses. The Clerk said we have approved the estimate in Finance. 4.9. To go ahead in December. The grant for 2008-9 was to be paid £2000.00 after the next TR is off.

9.5 Highfield Community Park & Trustees
The Clerk reported having met Ms Anna Cohen with Kim Parker-Mead. Anna is the new manager and we discussed issues of co-operation with possible use of labour for specialist jobs. Also the play area issues where several are without support funding.
Cllr Reeves had wanted to know more about this, he said HCPT had been left holding this one and maintaining the play areas in goodwill. Cllr Brazier said the DC had past taken the S106 funds for play areas. This was the place to look for any future funding.
A brief overview was discussed of each organisations responsibility, provision of community services and other topical matters affecting the area. We are to keep in touch and Anna was given a copy of the Parish Plan and regularly e-mailed  minutes each month, also encouraged to use the Chronicle and to link with our web page.
 
9.6 Other local Buildings/Organisations-Guides Scouts-Harvesters/other
No reports

9.7 Youth Organisations Locally & Youth Council
No reports

9.8 Vital Villages
There is no reports-committee mothballed for time being.

10. COMMUNITY REPORTS-Members reports Outside Bodies and reports from Committees and other Organisations

10.1 Fly Tipping Reports & Raised Humps-adjacent to Mr Surridge’s Land
Copies of the latest reports were presented to members. A fly tip had been photographed by the Clerk in Highfield Lane near Mr Surridges land that had an address. The details will be passed to the police.

10.2 Police and Community Matters-Police Ward Meeting & ASB List
Members were provided with anti social behaviour list, the incidents. A distraction burglary had taken place in the village recently. The next police meeting according to Cllr Reeves was Wednesday 12 November. The Clerk has booked the room. Last minutes have been circulated.  

10.3 Twinning
Latest details of events circulated to members-Clerk advised application has been received for £500 parish grant aid-French twinning party is here next May.

10.4 Reports from Members attending other meetings
No reports other than already noted and covered in other subjects

Lafarge Liaison Meeting
No date fixed so far this year.

10.5 Fairs Festivals and local Community events
Cllr Brazier said we had not seen the fair this year, it was a pity. The date for the Rainbow Festival in Hatfield was now published.

10.6 Reports as Listed-HM Govt: Local and National Issues ect: & HCC
Again a repeat of past notes where we have made our responses (past noted) to the Gypsy issues -SEERA consultation -circulated to all members.

10.7 St Albans Association of Town & Parish Councils
Members agreed to host April 2009 meeting.

10.8 Minutes received from other Associations
Members noted the list of committee and other papers.

11. Members Questions
No further questions.

11.1 News Releases
SCADC are still continuing to seek a village tree warden, advert placed in Chronicle.

11.2 Dudley Wood Memorial Woodlands
Similar issue as last reported Title cannot be found. The Clerk is dealing with matters of transfer of title via Debenham Ottaway.

11.3 Dog Waste Bins
New waste bins delivered need to be fitted The two new bins we have purchased are to be installed at Roestock Park and Church Lane towards the park corner end

11.4 St Albans Wheelie Bin Introduction
Details of the scheme have been put in Chronicle more publicised in local press.

12. OPERATIONAL MATTERS
Bus shelter needs OPP-Clerk to arrange, has drawing from Mr Stayton.

12.1 Staff and Office Matters
General matters reported to members.

12.2 Clerk Report on future matters needing attention
No reports this time-deferred

12.3 Notice Boards and Signs & Bus Shelters
Clerk reported that plans required to be sent to SCADC for a new shelter in Hall Gardens/Grange area. Damage to the Oaklands bus shelter is quite bad as reported by Mr Stayton, repairs to include internal boarding to stop kicking out panel’s damage.
Clerk has taken photo, but regrettably not worth insurance claim this time.

12.4 Commons Licences & Wayleaves
No reports

12.6 Publicity & Chronicle
Clerk reminds members that deadline is moved to 17th November for Christmas issue, the parish message will be written by Cllr Brazier. A meeting with office is arranged with Mr Rodway on 11th November at 11 am prior to the deadline for parish matters and inclusions members are welcome to attend.

12.6 Flooding and Encams
A further meeting is to be arranged later in the year

12.7 Capital Purchases
Pole chainsaw agreed-Clerk to purchase-money reserved.
Laptop and Software remains reserved outstanding and budgeted for already
Office filing cabinet for archive storage in back store.

12.8 Tyttenhanger Sign
Clerk to do a mock up and pass to Cllr Reeves


This meeting closed at 9.55pm

John Dean
Clerk to the Council